top of page

Why You Need a Day of Wedding Coordinator

Day of Wedding Coordinator

If you have a timeline for your wedding day, you will probably need a manager to make it all unfold according to your plan. Even when couples hire a full-service wedding planner, a day of wedding coordinator can make all the difference in the outcome of the actual wedding day. A day of wedding coordinator is integral to the success of your magical moments for many reasons.

Day of Wedding Coordinator vs. Planner

A day of wedding coordinator should never be confused with a wedding planner. A coordinator and a planner have different functions. A wedding planner will help you pick a wedding venue, help you imagine a theme and secure all of the vendors to make every detail of your wedding day on point, from décor rental to catering. Wedding planners help you put the big day together, while the day of wedding coordinator makes sure it happens the way you planned it. Wedding planners offer different levels of service, which can can include coordinating the event. If you have a full-service wedding planner, the day of wedding coordinator will work with your wedding planner for the success of your wedding day.

Day of Wedding Coordinator

Roles of a Day of Wedding Coordinator

What does a day of wedding coordinator do? The day of wedding coordinator carries out functions as their title indicates. Every event that occurs on your wedding day is managed by the coordinator. A day of wedding coordinator attends the wedding rehearsal and mock table setting to review and discuss the timeline you created with your planner. The day of wedding coordinator arrives early at the wedding venue to organize and coordinate the arrival of guests, the wedding party, groom and bride. They manage the seating, processional, cake cutting, toasting, and all the rituals and ceremonies. They ensure everything occurs according to the timeline created with the wedding planner, just the way you envision it.

Managing the Ceremony

All aspects of the ceremony are managed and organized to ensure everyone is seated according to assignment, and everything is in place as planned. They guarantee the wedding party makes an entrance in the appropriate order and at the appropriate time. The processional usually forms at the rear of the ceremony site. The order begins with the parents of the groom taking their seat in the front, followed by the entrance of the groom, best man and officiant. The groom and best man usually stand on the right side of the aisle, facing the guests. The best man stands to the groom’s left, slightly behind him. It is a good idea to organize the wedding party according to height, with the shorter individuals in front. The wedding processional forms with the groomsmen, junior groomsmen, junior bridesmaids, bridesmaids, maid of honor, flower girl, ring bearer, bride and her father and train bearers. The wedding party should be properly spaced with four to six paces between each individual or pair in the line. The day of wedding coordinator manages the entire processional.

The Wedding Reception

All aspects of the reception are managed and organized. A day of wedding coordinator manages seating at the reception, and ensures that the caterer and vendors are all in place to carry out their functions according to schedule. Gifts are arranged, food services are managed, toasting and speeches are organized, and the first dance and music are coordinated according to your plan. The first dance should take place before the floor becomes available for guests. Traditionally, the first dance does not occur until after the meal and the cutting of the cake. Most couples choose to make the grand entrance to the reception and immediately continue to the center of the dance floor for a well-choreographed performance. Depending on the events and your unique timeline, your reception might take a different shape. It is important to have a day of wedding coordinator to organize and manage the timing of every event on your timeline.

Day of Wedding Coordinator

Crystal Ballroom Lake Mary

Crystal Ballroom Lake Mary is dedicated to creating the fairy tale wedding of your dreams. The furnishings, designs and services are all included. Crystal Ballroom offers additional day of wedding coordinator services to make every wedding a happily ever after memory. Consult with professional wedding designers, and pick and plan your magical moment, from the colors and fabrics to the flowers and centerpieces. Choose the day of wedding coordinator service for a successful wedding and reception in a ballroom designed just for you.


We invite you to discover the
Crystal Ballroom difference found in the unparalleled elegance and uniqueness written into the design of each of our venues. The themes are as limitless as your imagination.

bottom of page